Your Reverse Raffle Success Kit

[YOUR ORGANIZATION] REVERSE RAFFLE RULES Event Date: [DATE] Location: [VENUE] Grand Prize: [PRIZE DESCRIPTION] TICKET INFORMATION: • Ticket Price: $[AMOUNT] • Maximum Tickets Available: [NUMBER] • Ticket includes: [LIST WHAT'S INCLUDED - dinner, drinks, etc.] HOW IT WORKS: 1. Each ticket is assigned a unique number 2. All numbers are entered into the drawing 3. Numbers are randomly drawn and ELIMINATED 4. The LAST number remaining wins the grand prize 5. Must be present to win (unless noted otherwise) ADDITIONAL RULES: • Participants must be 18 years or older • Tickets are non-refundable and non-transferable • In case of tie, prize will be split equally • Organization reserves the right to verify eligibility • All applicable taxes are winner's responsibility DRAWING PROCESS: • Drawing begins at [TIME] • Numbers displayed on screen as eliminated • Final 10 tickets may negotiate prize split • Decision of raffle officials is final By purchasing a ticket, you agree to these rules. [YOUR ORGANIZATION] [CONTACT INFORMATION] State Raffle License #[IF REQUIRED]

Subject: Sponsorship Opportunity - [EVENT NAME] on [DATE] Dear [SPONSOR NAME], I'm reaching out about an exciting opportunity to support [YOUR ORGANIZATION] while gaining valuable exposure for [COMPANY NAME] in our community. We're hosting our annual Reverse Raffle on [DATE] at [VENUE], expecting [NUMBER] attendees from throughout the area. This event raises critical funds for [YOUR MISSION/PROGRAMS]. SPONSORSHIP LEVELS: Presenting Sponsor - $[AMOUNT] • Company name in event title • Logo on all marketing materials • 10 complimentary raffle tickets • Recognition during program • Full-screen logo display during event Gold Sponsor - $[AMOUNT] • Premium logo placement • 5 complimentary raffle tickets • Recognition during program • Logo in rotation during event Silver Sponsor - $[AMOUNT] • Logo on print materials • 2 complimentary raffle tickets • Recognition during program Last year's event raised $[AMOUNT] with [NUMBER] attending. Your sponsorship directly supports [SPECIFIC PROGRAMS/BENEFITS]. Benefits to [COMPANY NAME]: • Visibility to [NUMBER]+ community members • Demonstration of community commitment • Networking with local leaders • Tax-deductible contribution We'd love to discuss how we can customize a sponsorship package that meets your marketing goals while supporting our mission. Could we schedule a brief call this week to discuss? Thank you for considering this partnership opportunity. Best regards, [YOUR NAME] [TITLE] [ORGANIZATION] [PHONE] [EMAIL] P.S. Early sponsors receive extra promotion in our pre-event marketing campaign starting [DATE].

[EVENT NAME] - EVENT DAY TIMELINE 3:00 PM - SETUP BEGINS □ Tables and chairs arranged □ Registration table positioned at entrance □ Tech setup: projector, screen, sound system □ Raffle software loaded and tested □ Sponsor banners hung □ Centerpieces and decorations placed 4:00 PM - VENDOR ARRIVAL □ Catering setup in designated area □ Bar positioned and stocked □ DJ/Entertainment sound check 4:30 PM - VOLUNTEER BRIEFING □ Registration team (3 people) □ 50/50 sellers (4 people) □ Drink ticket sellers (2 people) □ General helpers (4 people) □ Tech operator (1 person) 5:00 PM - FINAL CHECKS □ All equipment tested □ Registration lists ready □ Cash boxes prepared with change □ Volunteer positions confirmed 5:30 PM - DOORS OPEN □ Registration begins □ Welcome music playing □ 50/50 sales begin □ Bar opens 6:00 PM - COCKTAIL HOUR □ Continue registration □ Mingle and greet guests □ Promote 50/50 and games 6:45 PM - DINNER SERVICE □ Welcome announcement □ Blessing/National Anthem (if applicable) □ Dinner served 7:30 PM - PROGRAM BEGINS □ Welcome and thank sponsors □ Explain reverse raffle rules □ Announce additional games 8:00 PM - REVERSE RAFFLE BEGINS □ All tickets in the drum/software □ Begin drawing numbers □ Build excitement with MC □ Pause at 50, 25, 10 remaining 9:00 PM - FINAL DRAWING □ Last 10 can negotiate □ Draw final winning number □ Celebrate winner! □ Photos with check 9:30 PM - WRAP UP □ Thank you announcements □ 50/50 drawing □ Cleanup begins KEY CONTACTS: Event Chair: [NAME] - [PHONE] Venue Contact: [NAME] - [PHONE] Tech Support: [NAME] - [PHONE] Catering: [NAME] - [PHONE] REMEMBER: • Keep energy HIGH • Take lots of photos • Thank sponsors often • Have FUN!